18.4: Coordinating the Package
- Page ID
- 179323
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- Agreement: If you are the addressee and you agree with the proposed action, sign your surname, rank or grade, and date on the bottom SIGNATURE line aligned with your office symbol. If you are not the addressee (i.e., you work in the office but are not the head of the office), sign on the top SIGNATURE line aligned with the office symbol.
- Disagreement: When you do not agree with the proposed action, write a memorandum to the action office stating your reasons and write in ink "See Memorandum" in the signature column. Attach your memorandum and return it to the action office.
- Resolving differences: As the action officer, try to resolve all differences when you receive a non-concurrence on a SSS.
- If you cannot resolve the differences, the action officer must write a rebuttal memorandum to the approval authority which states differences discussed with the non-concurring official and explains why you cannot change the proposed action. Attach the rebuttal memorandum and the non-concurrence memorandum as the last tab to the original AF Form 1768, and annotate in pen the additional tab under the list of tabs. Send it to the next addressee shown on the AF Form \(1768 .\)
- If you resolve differences and no changes are made to the AF Form 1768 or to any attachments, the previously non-concurring official shows concurrence by marking through the statement "See Memorandum" and signing surname, rank or grade, and date. The action officer writes "Differences resolved and no changes needed" on the non-concurrence memorandum, initials the statement, and attaches this memorandum to the record or coordination copy. Then, send the package to the next addressee.
- If you resolve differences and changes are made to the AF Form 1768 or to any attachments, the action officer must prepare a new AF Form 1768 and coordinate it as a new package with all offices.
- Closure: The final reviewer, approval official or signature official sends the package back to the OPR to close the task. One technique is to include the OPR’s office symbol as the final block in the coordination section with "File" as the action to ensure the package is vectored to the source for closure.