18.3: Assembling the Package
- Page ID
- 179322
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SSS packages are assembled using the same basic logic and process used to assemble and attach tabs to official memorandums (see chapter 14). The primary difference for SSS packages is that some documents may already have attachments so the entire package must be clearly marked. Clear marking requires differentiating "tabs" from "Tabs." When "tabs" is written in all lower case letters, it refers to the physical dividers attached to each document or divider page, whereas "Tabs," with a capital T, refers to the major groups of information attached to the primary SSS. The Tongue and Quill recommends using blank pages with tabs to separate the major groups of information (e.g., outgoing, incoming and background). Likewise, attachments to Tabs may be separated by blank pages with the tab attached to serve as a divider between attachments. With this in mind, list attachments to the SSS as Tabs or attachments as follows:
- Tab 1: Mark the primary document for action, signature, or approval as Tab \(1 .\)
- Attachments to Tab 1: Mark any attachments to the primary document at Tab 1 as attachments (Atch 1, Atch 2, etc.).
- If you have more than one document for action, mark the second document as Tab 2; the third as Tab 3; and so forth.
- Tab 2: List the incoming letter, directive, or other paper that prompted the SSS as Tab 2 (or sequentially after the last action document). Attachments to Tabs are sequentially numbered from "1" for each Tab (Atch 1, Atch 2, etc.).
- Tab 3: List supplemental documents as additional tabs followed by the record or coordination copy and information copies. Attachments are marked as in Tab 2, above.
- If non-concurrence is involved, list it and the letter or rebuttal as the last tab.
General Order of SSS Documents
Figure \(18.3.1\)
Tab Placement on SSS Package Documents
Figure \(18.3.2\)