15.3: The Closing Section
- Page ID
- 177947
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Complimentary Close.
Place "Sincerely" on the second line below the text and \(4.5\) inches from the left edge of the page or three spaces to the right of page center. Do not punctuate the complimentary close.
Authority Line Element: The authority line is not used for Personal Letters.
Signature Element.
Place the signature element on the fifth line below and aligned with the complimentary close (4.5 inches from the left edge of the page). Use the sender’s full signature block.
Attachment Element.
Place "Attachment:" (single attachment) or "# Attachments:" (two or more attachments) flush with the left margin, on the third line below the signature element.
Courtesy Copy Element ("cc:")
Placement: For courtesy copies to activities other than the addressee, place "cc:" flush with the left margin, on the second line below the attachment element. If the attachment element is not used, place "cc:" on the third line below the signature element. List the names or unit designators of the recipients. If a courtesy copy is sent without including the attachments, type "wo/Atch" after the office. Circle, underline or highlight the office to indicate the recipient.