6.1: Revising with the Search/Find Tool

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Introduction

Before the era of computers, writers relied on close, multiple readings of their manuscripts to find sentence errors. Now with Microsoft Office, writers can find sentence errors in their manuscripts quickly. Yes, most people know that. They’ve used the Spell/Grammar Checker, but what most people don’t know is that the Search Tool in Microsoft Word is even more valuable. “How?” you ask. Try the following techniques.

Check the Point of View

Most writing should be written in first-person or third-person point of view.

First-person pronouns include the following:

I, me, my, myself
We, us, our, ourselves

Third-person pronouns include the following:

He, him, his, himself
She, her, hers, herself
It, its, itself
They, them, theirs, themselves

To check the point of view in your manuscripts, search for the second-person pronouns: you, your, yours, yourself.

You, your, yours, yourself

Second-person pronouns are used incorrectly most often. In short stories, they can be used in dialogue when two characters are speaking. In other places, second-person pronouns speak directly to the reader, which is where inexperienced writers make errors. It’s best not to speak directly to the reader.

Once you’ve searched for you and your, replace them with the correct first- or third-person pronoun or a specific noun.

Check for Unnecessary Words

Unnecessary words clutter writing. Search for the following words and phrases:

Very
Really
truly
extremely
quite
Always
Never
All
A lot
Suddenly
All of a sudden
I think that
I believe that
I feel that
And then

Once you find them, delete them.

Check Your Verbs

Remember action verbs make your writing more vivid for readers to imagine what they are reading. Linking and helping verbs need to be used in limited amounts. Search for the linking and helping verbs and rewrite the sentences by using strong action verbs:

Linking Verbs

is
are
was
were
be
am
been

Helping Verbs

Has
Have
Had
Could
Would
Should

Check for Over-Used Words

As you develop your writing skills, you may find that you use some of the same words over and over again. Create your own list of words to avoid.

Revising with the Search/Find Tool. Authored by: Linda Frances Lein, M.F.A. License: CC BY: Attribution