1.3: Assignment: Writing a Formal Email

Self-Introduction and Email Assignment

For this assignment, you will send an email to your professor. Use the tips in 1.1 Writing a Formal Email and 1.2 Paragraph Structure and Email Etiquette. The purpose of this email is to introduce yourself by email.

Email Guidelines

The email should follow the email guidelines in 1.1 Writing a Formal Email and 1.2 Paragraph Structure and Email Etiquette.

• Send your email to your professor at _____________________.
• The subject line should state what the email will be about. It should be short and specific.
• Address the reader by his or her title, unless the reader asks you not to.
• Organization:
  • Identify yourself. Write your full name and state which class you are in.
  • Give a pleasantry, or short greeting. This makes the tone friendly and polite.
  • State the reason for writing. Give some background information if necessary.
  • Thank the reader and include a short sign-off.

Self-Introduction Guidelines

• The self-introduction should be attached.
• Write 1 or 2 paragraphs
• Complete the self- introduction on a Word doc or compatible.
• Give specific information that is relevant to your audience (your professor)
  • Languages you speak, purpose for attending college, English language goals, hobbies or interests, and any other information that you think your professor should know

Other Notes about Emails

• If you include an attachment, tell the reader that a file is attached
• If you have many questions, make a list. This will help the reader see all of the questions so that he or she will respond to them all.
• Use white space in between sections of your email. This makes it easier to read.
• Keep emails short and specific.

How to Attach a Document

• Write your self-introduction on Word or compatible.
• Save the document with your self-introduction.
• When you open a new email, click the "Attachment" button. Sometimes, it looks like a paperclip.
• Find the saved document. Click "Open." This will attach it to your email.

Grading Rubric: How Will Your Assignment Be Graded?

Criteria	Description	Points
Subject line	The subject line is short. It tells the reader the main idea of the email.	1
Greeting and pleasantry	The email contains an appropriate address to the reader and one or two sentences of well-wishes.	2
Identity and purpose	The email states the identity of the writer, including class and full name, and the purpose of the email, including attachment of introduction.	4
Closing	The email has an appropriate closing and signature line.	1
Self-introduction	The self-introduction uses paragraph format and has one or two paragraphs. It introduces the writer with details that are meaningful for the audience (your professor) such as country of origin, first language, family, goals, past experiences with school, interest and hobbies . It is typed in doc or docx format and attached to the email. The introduction has been edited for grammar and mechanics (spelling).	12
Total points		20