2.9: Abbreviations and Acronyms
- Page ID
- 90402
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\(\newcommand{\avec}{\mathbf a}\) \(\newcommand{\bvec}{\mathbf b}\) \(\newcommand{\cvec}{\mathbf c}\) \(\newcommand{\dvec}{\mathbf d}\) \(\newcommand{\dtil}{\widetilde{\mathbf d}}\) \(\newcommand{\evec}{\mathbf e}\) \(\newcommand{\fvec}{\mathbf f}\) \(\newcommand{\nvec}{\mathbf n}\) \(\newcommand{\pvec}{\mathbf p}\) \(\newcommand{\qvec}{\mathbf q}\) \(\newcommand{\svec}{\mathbf s}\) \(\newcommand{\tvec}{\mathbf t}\) \(\newcommand{\uvec}{\mathbf u}\) \(\newcommand{\vvec}{\mathbf v}\) \(\newcommand{\wvec}{\mathbf w}\) \(\newcommand{\xvec}{\mathbf x}\) \(\newcommand{\yvec}{\mathbf y}\) \(\newcommand{\zvec}{\mathbf z}\) \(\newcommand{\rvec}{\mathbf r}\) \(\newcommand{\mvec}{\mathbf m}\) \(\newcommand{\zerovec}{\mathbf 0}\) \(\newcommand{\onevec}{\mathbf 1}\) \(\newcommand{\real}{\mathbb R}\) \(\newcommand{\twovec}[2]{\left[\begin{array}{r}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\ctwovec}[2]{\left[\begin{array}{c}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\threevec}[3]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\cthreevec}[3]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\fourvec}[4]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\cfourvec}[4]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\fivevec}[5]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\cfivevec}[5]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\mattwo}[4]{\left[\begin{array}{rr}#1 \amp #2 \\ #3 \amp #4 \\ \end{array}\right]}\) \(\newcommand{\laspan}[1]{\text{Span}\{#1\}}\) \(\newcommand{\bcal}{\cal B}\) \(\newcommand{\ccal}{\cal C}\) \(\newcommand{\scal}{\cal S}\) \(\newcommand{\wcal}{\cal W}\) \(\newcommand{\ecal}{\cal E}\) \(\newcommand{\coords}[2]{\left\{#1\right\}_{#2}}\) \(\newcommand{\gray}[1]{\color{gray}{#1}}\) \(\newcommand{\lgray}[1]{\color{lightgray}{#1}}\) \(\newcommand{\rank}{\operatorname{rank}}\) \(\newcommand{\row}{\text{Row}}\) \(\newcommand{\col}{\text{Col}}\) \(\renewcommand{\row}{\text{Row}}\) \(\newcommand{\nul}{\text{Nul}}\) \(\newcommand{\var}{\text{Var}}\) \(\newcommand{\corr}{\text{corr}}\) \(\newcommand{\len}[1]{\left|#1\right|}\) \(\newcommand{\bbar}{\overline{\bvec}}\) \(\newcommand{\bhat}{\widehat{\bvec}}\) \(\newcommand{\bperp}{\bvec^\perp}\) \(\newcommand{\xhat}{\widehat{\xvec}}\) \(\newcommand{\vhat}{\widehat{\vvec}}\) \(\newcommand{\uhat}{\widehat{\uvec}}\) \(\newcommand{\what}{\widehat{\wvec}}\) \(\newcommand{\Sighat}{\widehat{\Sigma}}\) \(\newcommand{\lt}{<}\) \(\newcommand{\gt}{>}\) \(\newcommand{\amp}{&}\) \(\definecolor{fillinmathshade}{gray}{0.9}\)Abbreviations (the shortened form of a word or phrase) and acronyms (words formed from the initial letters of a phrase) are commonly used in technical writing. In some fields, including chemistry, medicine, computer science, and geographic information systems, acronyms are used so frequently that the reader can feel lost in an alphabet soup. However, the proper use of these devices enhances the reading process, fostering fluid readability and efficient comprehension.
Some style manuals devote entire chapters to the subject of abbreviations and acronyms, and your college library no doubt contains volumes that you can consult when needed. Here, I provide just a few principles you can apply in using abbreviations and acronyms, and in the next section I offer a table of some of the forms most commonly used by student writers.
Abbreviations
- Typically, abbreviate social titles (Ms., Mr.) and professional titles (Dr., Rev.).
- In resumes and cover letters, avoid abbreviations representing titles of degrees (e.g., write out rather than abbreviate "Bachelor of Science").
- Follow most abbreviations with a period, except those representing units of measure ("Mar." for March; "mm" for millimeter). See the table that follows for further guidance.
- Typically, do not abbreviate geographic names and countries in text (i.e., write "Saint Cloud" rather than "St. Cloud"; write "United States" rather than "U.S."). However, these names are usually abbreviated when presented in "tight text" where space can be at a premium, as in tables and figures.
- Use the ampersand symbol (&) in company names if the companies themselves do so in their literature, but avoid using the symbol as a narrative substitute for the word "and" in your text.
- In text, spell out addresses (Third Avenue; the Chrysler Building) but abbreviate city addresses that are part of street names (Central Street SW).
- Try to avoid opening a sentence with an abbreviation; instead, write the word out.
- When presenting a references page, follow the conventions of abbreviation employed by a journal in your field. To preserve space, many journals commonly use abbreviations, without periods, in their references pages (e.g., "J" for Journal; "Am" for "American").
Acronyms
- Always write out the first in-text reference to an acronym, followed by the acronym itself written in capital letters and enclosed by parentheses. Subsequent references to the acronym can be made just by the capital letters alone. For example:
Geographic Information Systems (GIS) is a rapidly expanding field. GIS technology . . .
- Unless they appear at the end of a sentence, do not follow acronyms with a period.
- Generally, acronyms can be pluralized with the addition of a lowercase "s" ("three URLs"); acronyms can be made possessive with an apostrophe followed by a lowercase "s" ("the DOD’s mandate").
- As subjects, acronyms should be treated as singulars, even when they stand for plurals; therefore, they require a singular verb ("NIOSH is committed to . . .").
- Be sure to learn and correctly use acronyms associated with professional organizations or certifications within your field (e.g., ASME for American Society of Mechanical Engineers; PE for Professional Engineer).
- With few exceptions, present acronyms in full capital letters (FORTRAN; NIOSH). Some acronyms, such as "scuba" and "radar," are so commonly used that they are not capitalized. Consult the table that follows in the next section to help determine which commonly used acronyms do not appear in all capital letters.
- When an acronym must be preceded by "a" or "an" in a sentence, discern which word to use based on sound rather than the acronym’s meaning. If a soft vowel sound opens the acronym, use "an," even if the acronym stands for words that open with a hard sound (i.e., "a special boat unit," but "an SBU"). If the acronym opens with a hard sound, use "a" ("a KC-135 tanker").
Click here to download a pdf of a table of commonly used abbreviations and acronyms.
- Click here to open a table of commonly used abbreviations and acronyms
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Table of Commonly used Abbreviations and Acronyms
Use this table to check the proper spelling, capitalization, and punctuation of commonly used abbreviations and acronyms. For a much more detailed listing of abbreviations and acronyms, you can check in the back pages of many dictionaries, or consult the Chicago Manual of Style(also available online to subscribers) or the free online version of the United States Government Printing Office Style Manual.
A or amp ampere a.m. ante meridiem, before noon Assembler Assembler computer language atm standard atmosphere Ave. avenue B.A. Bachelor of Arts BASIC BASIC computer language Blvd. boulevard BP boiling point B.S. Bachelor of Science Btu British thermal unit oC degrees Celsius cd candela CDC Centers for Disease Control CFR Code of Federal Regulations CIA Central Intelligence Agency cm centimeter COBOL COBOL computer language Corp. corporation D darcy DEP Department of Environmental Protection DOD Department of Defense DOT Department of Transportation engg. engineering engr. engineer e.g. exempli gratia, for example EPA Environmental Protection Agency et al. et alii, and others etc. et cetera, and so forth oF degrees Fahrenheit FBI Federal Bureau of Investigation FCC Federal Communications Commission FDA Food and Drug Administration fig. figure FORTRAN FORTRAN computer language ft foot gal. gallon ha hectare h hour HP horsepower HTML hypertext markup language Hz hertz i.e. id est, that is in inch Inc. incorporated K Kelvin kg kilogram kw kilowatt kWh kilowatt-hour l or L liter LAFTA Latin American Free Trade Association lb pound m meter mHz megahertz min. minute mol mole M.S. Master of Science NASA National Aeronautics and Space Administration neg negative NIH National Institutes of Health NIOSH National Institute for Occupational Safety and Health NM nautical mile NOAA National Oceanic and Atmospheric Administration NSF National Science Foundation OPEC Organization of Petroleum Exporting Countries OSHA Occupational Safety and Health Administration p. page Pascal Pascal computer language Ph.D. Philosophiae Doctor, Doctor of Philosophy p.m. post meridiem, after noon pos positive pp. pages pt. pint qt. quart radar radio detecting and ranging RPM revolutions per minute scuba self-contained underwater breathing apparatus sec. or s second sq square STP standard temperature and pressure temp temperature Univ. university URL uniform resource locator USGS United States Geological Survey vol. volume
Self-Study
For comprehensive online acronyms dictionaries, especially for technical fields such as chemistry and medicine, I recommend these sites: